NLDS AGM Minutes

Thursday, June 20, 2019

 

Start Time:      7:48pm                              Chaired by Chairman of NLDS – Kelly Parker

 

Kelly did introductions of current NLDS board and thanked current board members for their service, dedication and hard work.  He also thanked outgoing board members and all volunteers.

 

Kelly went over the rules of the AGM and the roles of  NLDS, baseball and softball executives. Being that there were at least 3 members in attendance, it was agreed that there was a quorum.

 

Reports

 

President Baseball: Doug Crone

 

-North Langley Baseball was named 2018 Baseball Association of the Year by BC Minor

-Discussed changes with executive to BC Minor

-Competitive Spring season

  • Teams at the top of all interlock division
  • 16 teams in Will Smith Tadpole Tournament his year – 2 North Langley teams in the final

-North Langley just hosted the U15 team tryouts – 3 North Langley players and 1 alternate were chosen for the team

- Registration is up

- Armoury Baseball did Monday night player development clinics – well attended

– more focus on catchers and pitchers next year

- Tee Ball Rally Cap program still going strong

- New lights on Zarelli diamond

- One new field added in Fort Langley

- Approximately $12,500 in sponsorship this year

- 42 people opted out of volunteering which added $4200 to association

- First year with concession

- Very well received and made money for the league

– Suggestion to purchase a popcorn machine and slurpee machine for next year

- 11 summer ball teams moving forward

  • 1 College Prep
  • 3 Bantam (A, AA, AAA)
  • 2 Peewee (AA, A)
  • 2 Mosquito ( AAAT2, A)
  • 2 Tadpole (9U, 8U)
  • 1 Super 7

- 58 umpires – gaining confidence – many compliments

- Need more fields to accommodate growth – projection to over 600 players in the next few years

- Township Blue Sox College Prep Team off to a successful start (need more support from Aldergrove)

- Bantam AAA very successful – unable to register our team for Baseball BC Provincials due to late registration – appeal has been denied

- Challenger Division has been a huge success

- Doug thanked this year’s executive staff, coaches, team managers, players and parents for making NL Baseball the “Association of the Year”

- Volunteers of the Year were awarded to Dan Smart  and Marla Clark

 

President Softball: Tammy Kline-Wolfe and Erin Heutink

HOUSE

- 249 kids registered on the house side (22 teams including Mite Select)

- 23  that paid the $100 opt out fee for volunteering

- New volunteer coordinator, Shaulene Burkett, did a great job getting a new volunteer system up (sign up genius) which is more user friendly and easier to maintain.

-We finally have a new web master, Wes Carnegie, who has been cleaning up our website and is doing a fantastic job. He is also posting on social media for us.

-We had 72 umpires this year that Paul Muirhead trained and oversaw. Paul spent his Sundays from January to March training them. Think this is the best group that I have ever seen. All did a great job all year long.

- Clinics and Camps:

  • Ran a coach’s clinic at the end of April with David Quon and the Fusion 04 team. We had over 26 coaches between us and LFA attend. Huge success.
  • Ran preseason pitching, catching and hitting sessions. As well as ran a Fridaynight pitching clinic with Laurie May Quon and Jessica Heutnik that had over 45 kids attend.

-Tournaments:

  • -We had a lot of our U12C to U19C attend several Invitational tournaments this year where they medaled. Super proud of them.
  • Chad Braley, a coach in our U19C (this is his last year as daughter will age out) – won Districts last weekend and will be representing North Langley at the Provincials in July in Richmond  (U14C Red Sox came in second in Districts just missing out on the provincial draw).
  • We co-hosted the U14C Invitational with LFA at Noel booth. Had 16 teams, that including a team from the West Kootenays!
  • We are co-hosting our Super Weekend Playoffs with LFA. We have 30 teams using 14 diamonds (some issues with some players in U12-14 and 19 not committing but working it out).
  • Canada Cup is coming which our association is promoting and having kids attend.

 

REP

– Continues til August

- 75 registered players

- Working well with LFA

- Canada Cup at Softball city then Provincials and Nationals

- Largest rep program in the country

- Fusion 06 won Provincials

- Xtreme 00won Districts

- Xtreme 06 won Provincials

- Fusion 04 won Nationals

- hosting U14 Provincials at Noel Booth

Treasurer:  Bill Oulton

 

- The society finished September 2018 with $121,464 in the bank and outstanding payables of only $1,207

  • included in total ending cash balance was Provincial Government’s Community Gaming Grant of $50,000
  • also included in total ending cash balance is $3,634 in Batting Cage Reserve Funds

- Net operating cash surplus carried over from 2018 was $66,623 and increase of $24,003 over 2017

- should be able to “conservatively” re-invest some of the positive cash surplus back into our programs

2018 Net Income: $20,801

- Revenues up $21K; expenses up $44K

- Over last 3 years:         revenue is up from $184K to $253K

expenses are up from $185K to $233K

- 2019 Financial Plan is designed to finish the year on a break-even basis.  Bill is feeling confident, that with only 3 months remaining, 2019 will finish in a cash-neutral position

- request for $50K 2020 Government grant is still in progress

 

 

Elections: 2019/2020 Executive

Softball Executive:

 

The following people were nominated to the Softball Executive effective September 1st, 2019 for a period of one year; except the President and Registrar who will keep their positions for two years.

 

President – Trevor Moreno (2nd year of 2-year term)

Vice- President – Erin Heutink

Vice President – Tammy Kline-Wolfe

Vice President – Steve Benton

Secretary – OPEN

Registrar – Chae Hynds (1st of 2 years)

Equipment Manager – Steve Benton

Uniform Manager – Ken Kirk

Umpire in Chief – Paul Murhead

Field and Safety Manager – Ryan Stene

Raffle Coordinator –

Player Development – Dion Green

Coach Development – OPEN

Volunteer Coordinator –  Shaulene Burkett

Rep Coordinator –

Webmaster –

Tournament Director –

 

 

 

 

 

Baseball Executive:

The following people were nominated to the Baseball Executive effective September 1st, 2019 for a period of one year; except the President and Registrar who will keep their positions for two years.

 

President – Doug Crone (2nd year of 2- year term)

Registrar – Tanya McLachlan (2nd year of 2- year term)

Vice-President  #1– Marla Clark

Vice-President #2- Ray Clark

Vice-President –#3- Cristal Schroeder

Communications Director – Lindsay Follett

Equipment Manager –  Mike Kenna

Uniform Manager –

Field and Safety Manager – Dan Smart

Umpire in Chief – Richard Casson

Umpire  Scheduler – Allison Gavin

Volunteer Coordinator – Jennifer Carlson

TeeBall Coordinator –

Super 6 Coordinator –

Super 7 Coordinator – David Kernel

Tadpole Coordinator – Janessa Simpson

Mosquito Coordinator –

PeeWee Coordinator – Carrie Booth

Bantam Coordinator -  Nancy Emery

Midget Coordinator – Leah Paleshnuik

Sponsorship Coordinator – Jennifer Smith

Concession Coordinator –

Raffle Coordinator –

Challenger Program– Melani Jones-Cook

 

NLDS Board Members

The following people were elected to the NLDS Board, effective September 1st, 2019 for a 2-year term; except the Assistant Treasurer, which is a one-year term only.

 

Chairman – Kelly Parker (2nd of 2-year term)

Secretary – Lisa Crone (2nd of 2-year term)

Treasurer – Bill Oulton (2nd of 2-year term)

Assistant Treasurer –

President Baseball – Doug Crone (2nd of 2-year term)

President Softball – Trevor Moreno (2nd of 2-year term)

Registrar Baseball – Tanya McLachlan (2nd of 2-year term)

Registrar Softball –

Raffle Coordinators –

Baseball -

Softball -  Sherry Currie

Web Master – Kristi Ferguson and Wes Carnegie

 

Draw for 2019 Registration Fee

Winners:             Baseball – Mel Jones-Cook

Softball – Chae Hynds

 

New Business (questions/ suggestions )

 

A recommendation to hire sport psychologist  - Bill Oulton

More resources towards developing coaches and umpires – Doug Crone

Peewee  Coach and Umpire – question about policy regarding sun delay

- Is there a way to “block” the sun?

 

 

Adjourned *8:49pm